When an employee’s employment authorization expires, the employer must reverify his or her employment eligibility. The reverification should occur no later than the date the employee’s work authorization expires.
Human Resource Services will send a monthly report to Divisional Fiscal Officers (DFO) and CAPS Center Leads. The report informs divisions of employees who have a future expiring work authorization date, giving more than four months advance notice of the expiration. This report should be distributed to the department level as necessary so that the information reaches the employee.
Human Resource Services has also implemented a practice of contacting the employee directly regarding reverification of their authorization to work. It is important that this information reaches the employee, both from HRS as well as the department. This communication to the employee from HRS will first be made 120-150 days prior to work authorization expiration. If the necessary paperwork has not been received, Human Resource Services will send another communication to the employee 30-40 days prior to work authorization expiration. The supervisor, DFO, and CAPS Lead will be copied on this email. Please see the Work Authorization Process Timeline for more details on the steps in this process.