Criminal Background Checks

The final candidate for a university position is required to undergo a background checkExternal Link prior to beginning the duties of the new position. 

For positions that are recruited through eRecruit, the process for initiating the background check includes:

  1. Hiring Administrator provides finalist the offer letter and updates the candidate's disposition to Offer Accepted in the recruiting module.
  2. HRS recruit team receives notification of the accepted offer and sets up finalist for a pre-employment CBC through the recruiting module.
  3. Sterling will email a web link to the candidate and they will create a username and password and enter their personal information to initiate the CBC.

For job not recruited in eRecruit, the process for initiating the back ground check includes:

  1. Hiring Administrator will complete a web form including the candidate's first name, last name, email address, position title, department name, and hiring manger contact name.
  2. When the CBC request form (see below link) is submitted, an email notification is sent to HRS.
  3. The email will be retrieved by the HRS recruit team and candidate information will be entered into the Sterling portal.
  4. Sterling will email a web link to the candidate and they will create a username and password and enter their personal information to initiate the CBC.
  5. Criminal background check (CBC) Part Time Request Form

The following serves as a guide in determining when a criminal background check is required.*

Criminal background check (CBC) is required:

CBC is not required:

New hire/rehire

Includes: academic titles, staff titles, benefit eligible, non-benefit eligible, full time, part time, temporary, students in academic or staff titles

New hire

Includes: MU students in student employee title, high school students in high school student title

All SOS (including concurrent)

Promotion within the same or to a new department
Includes: staff, academic and student positions

Promotion or transfer within the same department when the employee is promoted/transferred from a title that does not require a CBC to a title that does (e.g. student title to staff title)

Transfer within the same or to a new department
Includes: staff, academic and student positions

International employee
Has currently or previously spent six months or longer in the United States

Transfer to an Interim appointment in either same or different department.

 

International employee
Arriving directly from foreign country with no previous work or residency in the United States

 

Direct promotion

 

Position reclassification

 

Volunteer/Courtesy appointment

 

Concurrent appointment (non benefit eligible)

 

Extra compensation

 

Additional pay

*NOTE:  There are situations where criminal background checks may be required due to other criteria.  Examples include but are not limited to; grant, credentialing and licensing requirements.  In these instances, a department may work with the Missouri State Highway Patrol or set up an account with our criminal background check vendor, Sterling.

If you have specific questions, please contact Human Resource Services at 573-882-7976. We appreciate your cooperation as we continue to work closely with the University of Missouri System, the Provost’s Office, and our vendor to ensure a background check process that is consistent, timely, and efficient.