Vacation

HR-402 VacationsExternal Link explains the university’s vacation policy in detail, but the following charts summarize the accrual rates.

Note: These accrual rates are based on a full, 40-hour work week. The accruals are prorated using the full time equivalency chart.

Administrative and professional

Includes employees designated as exempt. They are paid monthly, and the accrual process for them is run monthly in PeopleSoft.

Leave type Years in service Days earned per year Hours earned per year Hours earned per month Hours accrued per week Maximum accrual (in hours)
Vacation <5 17 136 11.34 n/a 272
≥5 22 176 14.67 n/a 352
Sick Leave >0 12 96 8.00 n/a n/a

Office, technical, maintenance and service

Includes employees designated as non-exempt. They are paid biweekly and accrue biweekly.

Leave type Years in service Days earned per year Hours earned per year Hours earned per month Hours accrued per week Maximum accrual (in hours)
Vacation <5 12 96 n/a 1.85 192
≥5 and <15 17 136 n/a 2.62 272
≥15 22 176 n/a 3.39 352
Sick Leave Plan >0 12 96 n/a 1.85 n/a

Administrative support

Includes employees designated as non-exempt with a special leave plan due to changes in job category related to FLSA regulation change in 2004.They are paid biweekly and accrue biweekly.

Leave type Years in service Days earned per year Hours earned per year Hours earned per month Hours accrued per week Maximum accrual (in hours)
Vacation <5 17 136 n/a 2.62 272
≥5 22 176 n/a 3.39 352
Sick Leave >0 12 96 n/a 1.85 n/a

Note: Maximum accrual is twice your annual accrual.

Personal days

See HR-403 Personal DaysExternal Link for general information.

Moving from an academic position to a staff position

HR-113External Link includes the following regarding the proration of personal days when an employee transfers from an academic position to an administrative, service and support staff position: 

Academic staff members are not credited with vacation, sick leave and personal days. When the academic staff member becomes administrative, service and support, personal days will be prorated beginning with the month of the original date of hire (i.e., benefit eligibility date). Vacation and sick days will begin to accrue as of the date of transfer.

Time between date of transfer and employee's anniversary date Pro rata personal day adjustment
> 1 day ≤ 3 months 1 day
> 3 months ≤ 6 months 2 days
> 6 months ≤ 9 months 3 days
> 9 months ≤ anniversary date 4 days

Sick leave

See HR-404 Sick LeaveExternal Link

Military leave

See HR-405 Military LeaveExternal Link

Family and medical leave

See HR-407 Family and Medical Leave ActExternal Link

Jury Duty

See HR-410 Legal ProceedingsExternal Link

Funeral leave

See HR-412 Funeral LeaveExternal Link

Voting

See HR-411 VotingExternal Link