PAF: Processing instructions for non-employee postdoctoral fellowship recipients | Human Resource Services | University of Missouri
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PAF: Processing instructions for non-employee postdoctoral fellowship recipients

The following job title and job code will be used by the departments for all postdoctoral fellows who are compensated by the university but are not considered employees of the university.

Postdoctoral Fellow Stipend (6991)

This new job title is to be used in instances in which the funding agency specifically prohibits the establishment of an employer-employee relationship between the university and postdoctoral trainee as a condition of the award (NRSA awards are the most common example of this kind of award) and others who are receiving a "true fellowship" as defined by IRS regulations. These postdocs receive support to aid in the pursuit of research training. This support can not represent payment for performance of any past, present or future teaching, research or other services. These postdocs will establish an educational relationship with MU by becoming financially enrolled.

Even though these postdocs are not employees, they will be paid through the payroll system. Payment to people who meet the stipend supported criteria for postdoctoral fellow stipend will be subject to the withholding for state and federal taxes.

Note: FICA will not be withheld for this group of postdocs if they are funded by NRSA awards. Additionally, the postdocs will not be eligible for the university tax deferred investment programs because the funding agency prohibits the establishment of an employer-employee relationship between the university and the postdoctoral fellow as a condition of the award.

Postdoctoral Fellow (6990)

This job code continues to be available for employee/employer relationships. This job title will be used for appointments of postdoctoral trainees who are supported by grants, contracts and other funding sources that do not prohibit employee status as a condition for funding. These individuals create an employer-employee relationship by providing services to MU for compensation and can be benefit-eligible employees of MU if employed at 75 percent or greater FTE for at least nine month duration.

Senior status

Senior can be applied to both employee and non-employee postdoctoral titles and provides a mechanism to recognize significant advancement in the acquisition of knowledge and skills that are needed to function as an independent investigator. Senior titles are "working titles" and therefore do not have specific job codes and do not necessarily suggest a higher pay range. Senior status will be reflected on the PAF as a working title.

Concurrent jobs

People in the Postdoctoral Fellow Stipend (6991) are not considered employees of the university. To protect their unique status, they cannot be hired into concurrent jobs with the university.

Process for appointing non-employee postdoctoral fellow-stipend recipients

Step I: Prepare a Personnel Action Form (PAF)

PAF field numberField nameNew data
11 Job code 6991
12a Benefit status T
12b Full time/part time Select full time (FTE 1.00; hrs/wk 40)
Select part time (FTE less than 1.00; hrs/wk less than 40)
13 EMP class Non-emp
14 Std Hrs Reflect actual hours*
15 FTE Reflect actual percentage*
16 Pay group NEA
20 FICA status E for postdocs on NRSA awards**
N for all other postdocs
21 Comp frequency Check monthly (NAANNL)
22 Compensation rate Zero
23 Comp freq M
26 I-9 expire date Enter I-9 expiration date
27 Work auth date Enter date if appropriate
29 End date Not required
30 Academic Leave blank
31 Working title Leave blank (unless Senior Postdoc Fellow Stipend)
33 IPEDS Leave blank
35 Benefit eligible date Leave blank
36-44 JED rows Leave blank
46 Elig field (leave plan) None
48 Benefit program DBP
54-60 Academic information Leave blank

* This number does not have to be consistent with "T". Non-employee postdoctoral fellows do not have to be part time to have a "T" benefit status. When the job code is 6991, the non-employee postdoctoral fellow will not be eligible for benefits but will qualify for graduate student benefits.

** A PAF claiming exemption from FICA requires the signature of Mike Warnock from the office of sponsored programs. His signature will verify that the funding is from NRSA, which is currently the only funding that is exempt from FICA withholding.

Step II: Prepare an Additional Pay Form

People paid on the NEA pay group do not appear in WebTime. By setting up this pay through additional pay, they will appear in WebTime.

PAF field numberField nameNew data
5 Earnings code PDN
6 Effective date Matches Effective Date on PAF
8 Earnings end date If known
9 Earnings per pay Peroid amount to be paid each month
11 Goal amount If known
15 Job code 6991

Required forms

  1. Personnel action form (PAF) with a copy of social security card attached.
  2. Personal data form (PDF)
  3. W-4 forms
  4. Direct deposit form
  5. I-9 employment eligibility verification form

An appointment notification is not needed for non-employee postdoctoral fellow-stipend recipients.

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Phone: 573-882-7976 | E-mail: muhrs@missouri.edu

Last updated: Nov. 6, 2017